- PUBLIC RECORDS NOTICE
The City Clerk’s office is responsible for providing administration of overall city operations, elections, licensing, tax collections, utility billing, public records, permits, and assessing. The City Clerk shall act as legal custodian for the City Council and for any committees, commissions, boards or other authorities created by ordinance or resolution of the City Council.
- Dates and Places at which public records may be obtained
The public may obtain information and access to records by making requests either in writing or in person to “city clerk”, 220 Stout Street, PO Box 194, Chetek, WI 54728 during regular office hours.
Regular office hours are between 8:00 a.m. and 4:00 p.m., Monday through Friday, holidays excluded. If the city clerk is not present, information and access to records may be obtained from the deputy clerk who is authorized to act as legal custodian in the City Clerk’s office.
- Public access to records
(a) Except as provided in Section 2-599, any person has a right to inspect a record and to make or receive a copy of any record as provided in Wis. Stats. § 19.35(1).
(b) Records will be available for inspection and copying during all regular office hours.
(c) If regular office hours are not maintained at the location where records are kept, the records will be available for inspection and copying upon at least 48 hours, advance notice of intent to inspect or copy.
(d) A requester shall be permitted to use facilities comparable to those available to City employees to inspect, copy or abstract a record.
(e) The legal custodian may require supervision during inspection or may impose other reasonable restrictions on the manner of access to an original record if the record is irreplaceable or easily damaged.
(f) A requester shall be charged a fee per page as established by the City Clerk-Treasurer to defray the cost of copying records.
(1) If the form of a written record does not permit copying, the actual and necessary cost of photographing and photographic processing shall be charged.
(2) The actual full cost of providing a copy of other records not in printed form on paper, such as films, computer printouts and audiotapes and videotapes, shall be charged.
(3) If mailing or shipping is necessary, the actual cost thereof shall also be charged.
(4) The charge for locating a record and/or duplicating a record shall be in the amount established from time to time by the Common Council and maintained in the fee schedule available in the office of the City Clerk-Treasurer.
(5) The legal custodian shall estimate the cost of all applicable fees and may require a cash deposit adequate to ensure payment, if such estimate exceeds $5.00.
(6) Elected and appointed officials of the City shall not be required to pay for public records they may reasonably require for the proper performance of their official duties.
(7) The legal custodian may provide copies of a record without charge or at a reduced charge where she/he determines that waiver or reduction of the fee is in the public interest.
(g) Pursuant to Wis. Stats. § 19.34 and the guidelines therein listed, each authority shall adopt, prominently display and make available for inspection and copying at its offices, for the guidance of
the public, a notice containing a description of its organization and the established times and places at which, the legal custodian from whom, and the methods whereby, the public may obtain information and access to records in its custody, make requests for records, or obtain copies of records, and the costs thereof. This subsection does not apply to members of the Common Council.